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Aspasios manages more than 300 apartments across several buildings in Barcelona. With no central front desk and no on-site supervisor, teams have to coordinate housekeeping, maintenance and access across the whole city. RoomChecking helps Aspasios turn that complexity into a clear, automated, secure operational system.
Aspasios offers a serviced apartment experience that combines the comfort of a fully equipped apartment with the service standards of a hotel. But managing hundreds of apartments spread across Barcelona demands far more coordination than a traditional hotel.
With RoomChecking, Aspasios automates cleaning assignment, optimises team routes, sends maintenance requests to the right technicians and secures access through temporary codes tied to the day's tasks.
Aspasios is redefining short-term rental in Barcelona by combining the comfort of a fully equipped apartment with the service standards of a hotel.
Guests get well-located, well-designed, practical accommodation that lets them experience the city like a local. But behind that seamless experience, Aspasios has to run a complex operation: more than 300 apartments spread across several buildings and neighbourhoods.
Unlike a traditional hotel, teams don't work around a single building with a central front desk. They move across the city, prepare apartments, handle arrivals, resolve technical issues and manage secure access, without a supervisor present at each site.
Aspasios's main challenge comes from its decentralised model.
Every day, teams have to coordinate cleaning around arrival and departure times, apartment size, location and the type of service needed. Technicians also have to be sent to the right areas, based on buildings and field priorities.
Security is another critical issue. In buildings without a front desk, guests, cleaning teams and technicians all need access to the right apartments, at the right time, without sharing static or uncontrolled codes.
With spreadsheets, phone calls or manual systems, the risk quickly becomes too high: wasted journeys, wrong assignments, poorly controlled access, late preparation or a drop in perceived quality for the guest.
RoomChecking turns those scattered operations into a coordinated system.
Cleaning is assigned intelligently based on apartment type, location and turnover data. The goal is simple: cut unnecessary travel, distribute tasks better and make sure every apartment is ready before the guest arrives.
For maintenance, requests are routed by zone. Each technician can be tied to specific buildings or neighbourhoods, which avoids an inefficient first-come, first-served logic. Issues go straight to the right person, without manual dispatch.
The integration with Hopr and Elea Locks also secures access. Cleaning teams receive temporary codes only for the apartments they are due to service that day. That improves both operational efficiency and security.
Finally, RoomChecking brings several PMS interfaces into a more coherent operational flow, which is essential for a multi-building operator like Aspasios.
With RoomChecking, Aspasios has sharply reduced manual coordination. Teams no longer need a string of phone calls to assign tasks, check timings or confirm schedules. Automation handles a significant share of the daily organisation.
Turnovers are faster and more reliable. Apartments are ready on time, maintenance can be handled more proactively and problems are resolved before they affect the guest experience.
Security has improved too, thanks to temporary, context-aware access. Codes are no longer shared manually or reused statically: everyone receives access matched to their role, their assignment and their time slot.
Team optimisation and preventive maintenance also help reduce operating costs and extend equipment life.
The Aspasios case highlights an important reality: serviced apartments can't be operated like a standard hotel.
When accommodation is spread across a city, every operational friction costs more: a wrong route, a wrong assignment, unsecured access, a late clean or a badly routed technical job.
RoomChecking creates a management layer that keeps a decentralised operation under control. The platform doesn't just track tasks: it orchestrates teams, access, priorities and service quality across an entire urban network.
For Aspasios, RoomChecking provides the operational infrastructure that a large-scale serviced apartment model requires.
Teams can coordinate housekeeping, maintenance and access better, even without a central front desk or a permanent presence in each building.
For operators of serviced apartments, coliving, aparthotels or premium short-term rentals, RoomChecking becomes a direct lever for control, security and field efficiency.
